Case Study

Migrating 1.75 Million SharePoint Assets While Reducing Costs and Improving Performance

A global consulting and certification organization serving more than 11,000 employees across 40 countries needed to modernize an aging, costly SharePoint environment. Netrix designed a hybrid SharePoint Online and Server strategy and migrated roughly 1.75 million content items while training internal staff to manage the platform going forward. The result was a more stable, lower-cost platform with reduced licensing spend and preserved business continuity.

1.75 Million
SharePoint content items migrated
11,000+
Employees supported
185
Offices worldwide
40
Countries served

The Client

One of the world's leading consulting and certification organizations sought to modernize its SharePoint environment and adopt a hybrid cloud strategy capable of supporting more than 11,000 employees across 185 offices in 40 countries.

The Challenge

The organization's SharePoint environment had become increasingly difficult to maintain and needed to support future cloud initiatives. Key challenges included:

  • Migration of approximately 1.75 million content items
  • Aging SharePoint infrastructure
  • High licensing and operational costs
  • Significant content cleanup requirements
  • Need to balance cloud adoption with data residency and security concerns
  • Requirement to preserve business continuity during migration

The Solution

Netrix developed a hybrid SharePoint modernization strategy combining SharePoint Online and SharePoint Server. Key solution components included:

  • Comprehensive content audit
  • Content classification and archiving strategy
  • Hybrid SharePoint architecture
  • Automated migration tools
  • Staff enablement and knowledge transfer
  • Cloud optimization planning

Netrix found a better way and made it work for us. They also made sure to get our people up to speed so we could handle the process in-house when we were ready.

The Implementation

The project began with a detailed audit focused on:

  • Content classification
  • Usage analysis
  • Archival requirements
  • Migration prioritization

Netrix then leveraged advanced migration automation technologies while working closely with internal teams to prepare them for long-term platform ownership.

The Results

Outcome AreaDelivered
Large-Scale Migration Success
  • Approximately 1.75 million items successfully assessed and migrated
  • Reduced project risk through automation
  • Improved migration speed and accuracy
Improved Operational Performance
  • Increased platform stability and uptime
  • Better content organization and navigation
  • Enhanced user experience across the organization
Cost Optimization
  • Reduced on-premises licensing requirements
  • Lower infrastructure costs
  • More efficient platform management
Long-Term Sustainability
  • Internal teams enabled to manage future migrations and enhancements
  • Flexible hybrid architecture supporting future cloud growth

The Transformation

BEFORE
AFTER
  • Aging SharePoint infrastructure
  • Overloaded document repositories
  • Manual migration approach
  • Higher licensing costs
  • Hybrid cloud-enabled platform
  • Optimized content architecture
  • Automated migration framework
  • Reduced infrastructure spend
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